The Organization, Objective and Purpose

The organization Tiya Foundation,”TF”, is a non-profit organization with the objective of bringing shelter, education, health and opportunity to the villages in the Himalayas, where there is a need and to promote the cleaning and environmental protection of the Himalayas. The organization is formed in December 2022 and its financial year will run from January to December of every year starting from January 2023. The organization TF will have Stockholm as its domicile at Trillans Vag 49, 1401, Nacka 13149.

TF Operations & Activities

• TF will work on this mission by visiting the villages, identifying and documenting the issues, raising funds and by working with local community and governmental organizations to build or provide the necessary amenities.
• TF will work with the Non-profit Associations that may be working there and who have the vision and determination to help their communities and TF will help by providing financial, strategic and technical support.
• The main focus areas will be the states of Himachal Pradesh, Uttarakhand, Ladakh and Sikkim in India to start with.
• TF will always respect the local priorities, traditions and concerns and TF will try to ensure that all of our work has community participation.

Some Examples of the work that TF will undertake:

• Wherever needed, building small schools in the villages.
• In existing schools, provide any missing facilities and infrastructure.
• Provide computers across village schools wherever needed.
• Where needed, build permanent toilets in villages.
• Work with the local authorities to ensure direct water to the households in winter.
• Work with the local authorities to install solar panels
• Where needed, build basic infrastructure in the villages, like bus stands, community halls, hand pumps etc.
• Work towards cleaning and protecting the Himalayan eco-system.

Principals, Partner Organizations and Supporting Members

TF may approve additional principals, partner organizations and supporting members who want to work with TF on the above objectives. Such approvals require the consent of each of the board members at a general meeting. The Board may resolve to accept an organization as a partner. A partner organization’s rights and obligations are determined by the Board. The Board may resolve to accept an individual, organization or a corporation as a supporting member. A supporting member’s rights and obligations are determined by the Board.

TF Membership Fees, Financing & Accounts

Currently no membership fee structure has been set. The day-to-day operations of TF as well as the actual work in the villages is financed initially by the Founders, Ashrita Das & Atonu Das

Board of Directors

Among its members, the organization appoints one chair and one vice chair and at most 4 people in addition to the chair among its members to constitute the board of the organization. These appointments are on a yearly basis. A board member whose term has come to an end can be re-elected. The board members appoint a secretary and a treasurer/accountant among themselves or from outside.

Meetings

The ordinary annual meeting is to be held in December. The chair, the vice chair, secretary and other board members for the following calendar year are elected at the annual meeting. The Chair will provide an annual report to the Board members and also outline the plans for the next financial year. The notice to attend the meeting shall be sent in writing by regular mail or e-mail no later than two weeks before the meeting. Extraordinary general meetings shall be held whenever the Board of Directors deems it required. The chair, or when the chair is absent, the vice chair, will chair the meetings of the organization. If both are absent, a chair will be appointed especially for the meeting. The board will publish its proceedings as a document. The secretary is responsible for organizing the meetings together with the board, keeping the minutes and safekeeping of the documents. The treasurer/accountant deals with the accounts.

Decisions & Elections

Elections and other votes are open and the decisions on all organization matters are made with simple plurality. If there are equal votes on both sides, the chair has the deciding vote.

Authorized Signatories

The organization is signed for in a combination of two, the chair or the vice chair together with the secretary.

Violations

A member who violates these statutes or harms the organization or its objectives through his/her actions can, if suggested by the board and after a decision at a board meeting, have his/her membership revoked. The person concerned shall be informed by the board of the proposed exclusion at least a week before the meeting when the question of exclusion is decided upon.

Withdrawal

A board member wishing to withdraw shall notify the board of directors in writing. A partner organization or a supporting member wishing to withdraw shall notify the secretary in writing, whereupon the secretary shall notify the board of directors. A withdrawal by a board member and/or a supporting member shall take effect no earlier than three months following the notice. A withdrawal by a partner organization shall take effect no earlier than four months or the expiry of the calendar year in which the notice of withdrawal was given, whichever is later.

Dissolution

A decision about dissolving the organization must be taken at the annual meeting of the organization and then at a meeting with the organization that is to be held no earlier than one month after the board meeting. The issue is to be mentioned in the notice to attend the meeting. The decision about dissolving the organization can only be taken with a plurality of two-thirds of all given votes. If the organization is dissolved, the assets will be handed over to a non-profit objective that is determined by the board.

Adoption & Amendment

Suggestions for any amendment to these statues should be submitted to the secretary whereupon the secretary shall notify the board of directors. For such suggestions to be adopted, a plurality of two thirds of votes is required. These statutes have been adopted by the board of directors and enter into force as of 15 December 2022.